MeetingMaker

Meetingmaker is a group scheduling tool that makes it easy to schedule meetings with many guests, plan activities, keep a prioritized to-do list, and coordinate your calendar with other meetingmaker users on a network.

Licence Type

This is an annual renewable site licence for Meetingmaker upgrades for one server. During the term of the licence the University is entitled to all new versions and minor upgrades at no additional charge. Licences for the client software are purchased in bulk by the Information Services Division and sold at cost to individual users/departments.

At the termination of the licence the University is entitled to continue to use the software at the last version and revision level received while the upgrade licence was in force.

Licensing

The client licence costs are met by the department using the product. Currently the cost is $80 per licence. Many users may share one diary if desired.

Each person who wishes to either see or change a diary needs to initially login to a specific diary. One diary can be shared by a number of staff, but each of them would effectively be the owner of that diary and have full add/change/delete access to all entries in that diary.

Once you have a diary, access can be given to see other diaries (called proxies) either as read-only or with full privileges. There are a number of ways to work with multiple people requiring access to Meetingmaker. Here's some examples to help you decide.

• One principal and one admin person: If the admin person has no requirement for their own diary and only administers the one diary on behalf of the principal, then the right solution is one diary and both login to it as owners. If either person makes changes the other person sees those changes straight away.
• One admin person who manages diaries for two or more principals: Three diaries are required. Each principal has one diary and the admin person has their own diary. Each of the principals gives the appropriate access to their diary (read or read and write) to the admin person who then manages those diaries from his/her own login.
• Multiple principals and multiple admin people: One diary for each principal and a single diary for all admin people to use to access the principal diaries (providing the admin people have no need for a diary in their own right).

Hardware

Windows based PCs and Macintosh platforms are supported. There is also a web browser client.

Workplace Use

This product is in extensive use throughout Central Administration and is widely used in some faculties.

Available for installation on computers used by:

• staff employed by Flinders University
• staff with current formal academic status granted by Flinders University
• staff not directly employed by Flinders University, but whose major employment task is research for, or clerical support for, a member of Flinders academic staff

Home Use

The client software may be freely installed on any computer. Access to the service is governed by the creation of a diary on the server for each individual user. These are created when a licence is purchased from the Information Services Division.

Availability

The client software can be downloaded from our web site.

Configuration

The client software will need to be configured correctly before first use and basic instructions are available: Configuring Meeting Maker (PDF 295KB) .

Documentation

The Changes in Meetingmaker Version 8.5 (PDF 432KB) is a PDF (portable document format) copy of the user manual. This may be printed for your own personal use but otherwise must not be copied or sold. There is also an on-line tutorial available at the same web page.

Support

Assistance with Meetingmaker problems is available from your local computing support staff. Hands-on training courses for small groups are available though the Staff Development and Training Unit. Your local computing support staff can assist with installation of the product on your workplace computer.

Bug Reports

If you think you have uncovered a bug in the MeetingMaker software you can register the details by calling the ISD Computer Support Centre on extension 1-2345.