Signing In to Okta

How you sign in to Okta depends on how you connect your computer to the Flinders network.

  • Desktop Single Sign On. You’re on campus using a Flinders managed computer (eg staff computer). Logging in to your Windows PC or Apple Mac will also sign you in with Okta. You’ll get immediate access to your applications. You may not even see the Okta Sign In screen!
  • Web Single Sign On. You’re connecting to the Flinders network via an off-campus network, or via a device not managed by Flinders (eg own computer). You get access to your applications from the Okta Sign In screen. You might not see this screen if you checked the “Remember me” option beforehand.

The following diagram depicts the different ways you can access your applications via Okta.


Accessing the Okta Dashboard

The Okta dashboard is a convenient "one stop shop" presenting a grid of your Flinders (and maybe some of your own) applications.

There are several ways to get to your Okta dashboard. All of them involve using a browser.

  • In your browser, go to the link: okta.flinders.edu.au.
  • In your browser, go to the link: flinders.okta.com. This is same as above. It's our Flinders site in the Okta cloud.
  • Visit the Flinders home page (flinders.edu.au), and click on "Okta Sign in" in the top menu bar (first item).
  • If you're a student, click on the big "Student Dashboard" button on the current students home page at flinders.edu.au/current-students .

If you haven’t signed in yet, you’ll see the following sign in screen.


If you click the “Remember me” check box on the Okta sign in screen, your browser will remember both your FAN and password. When you next access Okta (or an Okta application) using the same browser, you’ll be signed in straight away.


Using a Browser with Okta

You use the Okta dashboard (okta.flinders.edu.au) as a springboard to access applications.

The browser you choose is important for Okta. Supported browsers include Microsoft Internet Explorer, Apple Safari, Google Chrome, and Mozilla Firefox. Other browsers may work, but Okta does not support them.

If you ever change the browser you use, Okta sees the new browser almost as though it’s a new computer. It will tell you as much when you access Okta the first time in the new browser: “This is the first time Okta has been used with this browser”.

Okta will know about Flinders applications assigned to you. You can use these straight away.

Okta will also know about applications you added yourself. You may need to add the Okta plugin to your browser to use these. Okta will warn you that it needs the plugin if it’s not already installed.

If you use add-on software with your browser, eg an ad blocker or cookie cleaner, you may want to check it doesn’t interfere with Okta. Anything that changes Okta’s browser settings “behind the scenes” may create a problem.


Using the Okta Dashboard

 

You use the Okta dashboard to access Flinders applications such as Mail, FLO, and the Student System.

You can also add your own applications to the dashboard.

Tabs

You use tabs in Okta to group applications. You might setup a “Work” tab for University applications, and a “Personal” tab for your own applications, for example.

By default, Okta provides you with one single tab. To add another, just click on the “+” sign on the tab bar and name your new tab. You can then just click and drag application icons from one tab to the other.

You can have up to five tabs in your Okta dashboard.

Applications

When you click on an icon on your personalised Okta dashboard, you gain access to the application. This happens via single sign on for a Flinders application, or via a saved username / password pair for an application you added yourself.

Okta calls the icons on its dashboard “chiclets”. This originates from a US brand of round-edged square confectionery.

A quick way to open an application on the Okta dashboard is to start typing its name in the “Launch App” search bar. This will find the application, even if it’s hidden from view in another tab.

Notifications

Okta will notify you when Flinders publishes a new application for single sign on. You can look at all your notifications by clicking on the “bell” icon at the top of the Okta menu bar. (The notification icon is also where you may find other notices issued by Flinders.)

Settings

You can change your user profile via Okta “Settings” (https://flinders.okta.com/enduser/settings). You can change your mobile number, secondary email address, security question, and security image.

You can access Okta “Settings ” from a dropdown when your click on your first name in the Okta dashboard menu.

Accessing an Application Directly

If you don’t want to use the Okta dashboard, you can access an application via a bookmark, or saved link. It works like this:

  • If you're logged into Okta already, the application will just open up in a new browser window or tab.
  • If you haven't logged into Okta yet, Okta will present its sign in page. The name of the application you are trying to open will be displayed at the top of the Okta page. For example, the image below shows a user - not yet logged in to Okta - trying to access Office 365 from a link.

Workflow

You can access many of your applications from one central spot, using the Okta dashboard.

Or you can access applications from individual links on web pages and bookmarks you have saved yourself.

Choose whatever method works best for you!


About Okta Applications

Applications that you can access using Okta can come from any of three distinct places:

  1. Applications that Flinders publishes. You will be notified via your Okta dashboard when a new application is published.
  2. Applications that you can add via the Okta dashboard “ Add Apps” button. There are some useful Okta Apps available, eg Facebook, which you can install. (Okta may also ask you to install the Okta plugin for your browser.)

  3. Applications that you add by yourself. You do this by first installing the Okta plugin for your browser. When you visit a website, Okta will ask to save your username and password.

Any passwords saved with Okta are protected with very strong encryption which is unique to your FAN.

You can request an application to be made available for single sign on. Just use the “Request an app” link at the bottom of your Okta dashboard.


Adding the Okta Browser Plugin

Okta provides a browser plugin which can make accessing websites easier. Okta will prompt you to install the plugin when needed.

The plugin allows you to add your own applications to the Okta dashboard. Once they're on your Okta dashboard, applications are available everywhere you use Okta, including on mobile devices.

Adding Your Own Application

  1. Navigate to a site of interest. This can be any web application; ie it is not restricted to Flinders.
  2. Login with your username and password.
  3. Okta offers to save your username and password (much as your browser might do).
  4. Okta places an icon for the application on your dashboard.
  5. When you logout, Okta confirms the application was accessed by asking - Did we sign you in to <Web Application Name> successfully?

If Okta knows the application you are trying to add, it will add it to your dashboard. Otherwise, Okta takes a guess at the application name. You can change this by resting your mouse cursor on the application icon to access its settings.


Accessing Okta On The Go

Okta has a mobile app for Apple and Android devices. With it, you can access all your normal Okta applications (including personal ones).

This is a convenient way to access your Flinders email. You can access Mail, Calendar, Contacts (etc) from Okta Mobile. You don’t have to configure your device’s native apps to access these. So you can use Okta to separate your work space from your personal space on your device.

Take a look at our guide to using the Okta Mobile App.

Setting Up the Okta Browser Extension

Okta has released an iOS Safari browser extension that lets you get access to apps that use Okta.  When you open a web link in Safari, you won't need to have first signed on using Okta Mobile.

You can find instructions for setting this up on the Okta website: https://support.okta.com/help/articles/Knowledge_Article/Okta-Extension-for-iOS