Before attending a professional experience placement, all students must complete a number of requirements. Details of these are listed below, and include items that will enable you to practice more safely.

Placements cannot be allocated until all pre-placement requirements are met. Pre-placement documents must be valid for the entire length of a placement.

Evidence that you have completed all the pre-placement requirements must be provided at least 6-8 weeks before the date of the first placement group for the PEP topic/s you are enrolled in.

Pre-placement requirements are as follows:

  1. National Criminal and Relevant History Screenings
  2. Deed Poll
  3. Immunisation
  4. Basic Emergency Life Support
  5. Manual Handling
  6. SA Health Online Orientation Package
  7. Hand Hygiene Online Orientation
  8. BloodSafe Online module
  9. PrePlace Online Orientation
  10. Needlestick Injuries Online Package
  11. Fitness to Undertake Placement

A pre-placement checklist, on which you can check that you have completed the required pre-placement documentation, is available here: Undergraduate Pre-placement Checklist (PDF 113KB)

Once you have obtained all of your pre-placement documentation undergraduate students are required to bring their pre-placement documents to the School's Reception Office, where a staff member will sight the documents, confirm that these are up-to-date and record the details in the Student Pre-placement Compliance Form.

To improve your customer service experience we are implementing a new and efficient way to streamline the pre-placement document checking process.  We will have dedicated staff available to check your documents on Monday to Friday between 10:00am – 2:00pm.  Please ensure you bring all of your completed pre-placement requirements with you - please use the checklist above to help you with this. There is no need to make an appointment, please attend the School office between 10 am and 2pm, and you will soon be attended to by a dedicated staff member.

Please bring your Student ID card and Drivers Licence (if you have one) to verify your identity; details of these will also be recorded on the Compliance Form.

  • Bedford Park campus students are required to School's Reception Office
  • Riverland campus students are required to attend the Riverland School Office

Once completed you will be required to sign the Student Pre-placement Compliance Form.

It is then the responsibility of the student to keep their documents up-to-date and renew any documents as required throughout their degree.

Keep all of your pre-placement documentation together in a dedicated portfolio in a safe and accessible place.

Students are required to take their pre-placement requirement documentation with them to each placement venue for presentation to staff at their placement venue if this is requested. This could happen at venue orientation or any other time on your placement.


1. National Criminal and Relevant History Screenings

SA Health requires all students undertaking a placement in South Australia to hold current Department for Communities and Social Inclusion (DCSI) screening checks for:

  • Aged Care sector employment
  • Child-related sector employment
  • Vulnerable person related employment

The School has been advised by DCSI that:

  • Aged Care, Child-related and Vulnerable Person clearances are valid for three years from the date of issue and are 'portable'.
  • DCSI will no longer issue replacements for lost or misplaced certificates within the validity period. Therefore, it is important to keep these in a safe place.

The screening(s) are required to cover the entire placement period.

Costs for obtaining a criminal history record screening are the responsibility of the student.

If a student fails to obtain their screenings before their placement, there are no exemptions. This means that a student who has not completed their screening(s) will not be allowed to attend a placement.

If you do not have a DCSI clearance:

If you are a commencing student with no prior DCSI clearances - you will need to apply for Aged Care, Child-related and Vulnerable Person employment screening checks. Please see the section below on How to apply.

If you already have a DSCI Clearance:

If you have valid DCSI clearances then bring your existing Aged Care, Child-related and Vulnerable Person clearances to the PEP Unit for sighting.

These clearances are required to be valid for the entire period of your placement, therefore, if they expire before you have finished your placements, you will need to re-apply.

As it is no longer possible to obtain copies from DCSI within the validity period, it is essential that you keep your documents in a secure place. If the PEP Unit has received email confirmation of your clearances from DCSI, it may be possible to retrieve PDF copies of your clearances. However, this may not be possible for all students.

How to apply:

DCSI has advised that paper application forms will no longer be accepted from 1st December 2016. All screening applications should now be submitted online.

Flinders University has registered with the Screening Unit to use the online system and will initiate your application once you have enrolled. DCSI will send you an email with instructions on how to complete your online application.

If you need to renew your clearances please email the PEP Unit with your Student ID (if applicable), First Name, Last Name, Email Address, and Date of Birth.

More information can be found on the Department for Communities and Social Inclusion website.

If your placement will be outside of South Australia please contact the PEP Unit for information on any additional screenings required.

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2. Deed Poll

Students will have access to a range of confidential information whilst attending a placement and need to be familiar and understand the relevant requirements of maintaining confidentiality, and also of their responsibilities when on placement. By signing the Deed you acknowledge that you understand your obligations and agree to comply with them.

You are required to read and sign the Flinders University Deed Poll (PDF 372KB)  before attending any Government or Non-government placement.

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3. Immunisation

For your protection, as well as that of other's whom you come into contact with on your professional experience placements, it is essential that your immunisation history is complete and up-to-date prior to attending your placements.

Students are responsible for reading and understanding the Health Advisory Booklet for Health Professional Students (PDF 431KB) .

Without full immunisation, there would be little or no opportunity to attend placement.

Students undertaking a placement as part of their studies in Nursing, Midwifery or any of the Health Sciences courses are required to complete the Infection and Immunisation Declaration FORM A (PDF 166KB) .

3A. Immunisation for students completing a placement within South Australia

If you are a student attending a placement within South Australia you are required to have completed the immunisations and have evidence completed by your doctor as set out in the  Medical Practitioner Statement FORM B (PDF 226KB) .

The University Health and Counselling Service provides bulk-billed immunisation service (except for Mantoux and TB). You need to make an appointment to access this service. Alternatively you can attend your own medical practitioner. You need to print  FORM B (PDF 226KB)  and take it with you to your appointment.

Please note: If you choose to visit the University Health and Counselling Service, although the consultation will be bulk-billed either through Medicare or your overseas travel insurance, all vaccinations will incur a cost.

Keep your Infection and Immunisation Declaration and your completed FORM B, i.e., your immunisation record with your PEP papers to present at your venue orientation sessions.

3B. Immunisation for students completing a placement outside of South Australia

If you are completing a placement outside of South Australia you must comply with the relevant State or Territory and/or venue Immunisation requirements.

You must also be familiar with the School's Immunisation Protocol (PDF 26KB)

3C. Student Health Care Worker Refusal of Recommended Vaccinations or Screening Tests

If you refuse to be screened or vaccinated, or cannot be vaccinated for medical reasons, you must complete the Flinders University Student Immunisation Refusal Form, which can be found on page 2 of the  Flinders University Student’s Refusal of Recommended Vaccinations and/or Screening Tests Procedure and Process (PDF 110KB) . Please be aware that you may be refused a professional experience placement on this basis and it may impact your ability to complete the course.

Student HCW Vaccination Refusal form (DOCX 40KB)

3D. Tuberculosis Screening - for students completing a placement within South Australia

Before your first placement, students must complete the online SA Tuberculosis Service screening questionnaire. Depending on your assessment additional testing may be required.

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4. Basic Emergency Life Support Certificate

You are required to attend an accredited Basic Life Support course (HLTAID002) that includes modules that cover Cardiopulmonary Resuscitation (CPR) and Defibrillation (AED) use, prior to attending PEP.

Updates are required each year.

Certified course providers include:

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5. Manual Handling Certificate

Each year, all students are required to attend a Manual Handling course suitable for Health Care Workers.

Please note: an online only course is not acceptable.

Certified course providers include:

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6. SA Health Online Orientation Package

Each semester - all students are required to complete the 'South Australian Nursing and Midwifery Student Clinical Placement Information Guide', developed by SA Health, prior to attending professional experience placements.

The orientation package is a Microsoft Word document that you can download from the Nursing SA website. Print and complete Attachment 1 and bring to the School Office with the other pre-placement documents.

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7. Hand Hygiene Online Orientation

Each year, prior to attending PEP, students are required to complete the 'Nursing/Midwifery Staff Hand Hygiene Online Learning Package', developed by Hand Hygiene Australia.

The package can be found on the Hand Hygiene Australia website. Once you have completed the module, you will be able to print out a certificate.

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8. BloodSafe Online module

Each year, and prior to attending PEP, all students are required to complete the 'Clinical Transfusion Practice' module on the BloodSafe eLearning Australia website, The online package contains modules that are assessed by multiple choice questions and a certificate is emailed to your address on successful completion.

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9. PrePlace Online Orientation

Each year, all students are required to complete the University's Pre-Place Work-Integrated Learning (WIL) Preparation program. This program is available on Flinders Learning Online (FLO). It provides information and activities to assist with workplace learning. The 'User Report' (accessed via 'Grades') is required as evidence of completion.

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10. Needlestick Injuries Online Package

Each year, to reduce the risk of needlestick injury, all students are required to complete the School of Nursing & Midwifery Needlestick Injuries online package prior to attending PEP. The 'User Report' (accessed via 'Grades') is required as evidence of completion.

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11. Fitness to Undertake Placement

The Inherent Course Requirements statement is designed to help you make informed decisions about whether you will be in a position to complete the requirements of the Bachelor of Nursing and/or the Bachelor of Midwifery. Please ensure that you read and understand the Inherent Course Requirements for the Bachelor of Nursing and the Bachelor of Midwifery .

You are required to read and understand the Fitness to Undertake Placement policy (PDF 157KB)  and to complete the Student Declaration on that form.

If you have an existing illness or injury that may impede your 'fitness to undertake placement', or you develop such an illness or injury during your placement, you must get your treating medical practitioner to complete the Fitness for Clinical Practice Form (PDF 102KB) . The completed form is to be submitted to the Topic Coordinator as soon as possible (for existing conditions, submit at least two weeks prior to the start of the semester).

If your illness or injury occurs during a placement, you cannot return to placement until cleared by a medical practitioner. 

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