Before attending a placement, students must complete a number of compulsory pre-placement compliance requirements. These requirements are for the protection of the student and for those who come into contact with the student during placement.

Placements cannot be allocated until all compulsory pre-placement compliance requirements have been met. To achieve compliance, you must ensure that:

  • Pre-placement compliance documents are valid for the duration of your placement block(s)
  • Additional venue specific pre-placement compliance requirements are completed, as requested
  • All original current pre-placement compliance documents are stored in a folder for presentation at your placement.

You must ensure you allow adequate time to complete your pre-placement compliance activities. Some compliance activities may take weeks to months to complete, such as some police checks and vaccination courses.

The core compulsory pre-placement compliance requirements include the following:

 

Criminal history screenings

Department of Communities and Social Inclusion (DCSI) screenings

Valid for three years (unless revoked prior)

SA Health requires all students undertaking a placement in South Australia to hold current Department of Communities and Social Inclusion (DCSI) screenings for the following types:

  • Aged care sector
  • Child-related employment
  • Vulnerable person employment

A new screening can only be initiated if there is six months or less remaining prior to the expiry of an existing screening. The DCSI recommend you allow as much time as possible (within this period) for the screening check to be completed.

How do I obtain a new DCSI screening?

  1. Students can request the initiation of their DCSI Screening Application by completing the online request form. Upon completion of the form, it may take 5 – 10 business for your request to be actioned by DCSI.
  2. Once your DCSI screening has been initiated, you will receive an email from the DCSI. Please open this email and follow the relevant prompts to activate your application. The email may potentially get sent to your junk/clutter emails, so please check all your inboxes.
  3. Whenever possible, select to verify your identity online. If you do not hold the necessary documents to verify your identity online, please select to have your identity verified by the 'Requesting Organisation'. A Verifying Officer is available at the College of Nursing and Health Sciences reception. Please bring your 100 points of original identity documents.
  4. If cleared, you will be posted a clearance letter (for each screening type) by the DCSI.

Please note:

  • The activation email from the DCSI may get sent to your junk / spam email so please also keep an eye on this folder.
  • The child-related employment screening may be posted separately as this generally takes longer than the aged care sector and vulnerable person screenings.

More information can be found on the DCSI website.

Nationally Coordinated Criminal History Check (NCCHC)

Valid for three years

Commonly referred to as a Police Check, a National Coordinated Criminal History Check (NCCHC) is a document that lists all criminal convictions recorded against a person in the Australian Criminal Intelligence Commission (ACIC) database.

An acceptable Police Check (NCCHC) must meet the following requirements:

  • Commencing from 1st September 2019, Police Check must be issued by State, Territory or Federal Police (certificates issued through private brokers are not accepted)
  • The type of check must be for Unsupervised Contact with Vulnerable Groups
  • The occupation or purpose should indicate University Placement within the Aged/Health care sector

Students are responsible for the cost of obtaining their Police Check (NCCHC).

A suitable Police Check (NCCHC) is available through South Australia Police (SAPOL). Students should use the SAPOL pre-filled application form (PDF 816KB) to ensure the certificate meets the criteria. This processing time from SAPOL typically takes 4 – 5 weeks.

 

International Criminal History Check (ICHC) (if applicable)

International Students who have been in Australia for less than 12 months are required to obtain an International Criminal History Check (ICHC) from the last country in which they resided.
 
A satisfactory ICHC must be issued within the past 12 months by:
  • Authorities from the last country in which you resided (in English or with a certified translation); or
  • Through an Australian Health Practitioner Regulation Agency (AHPRA) approved ICHC vendor such as Fit2Work.
Students who have been in Australia for 12 months or more are required to obtain a National Police Check (NPC).

Aged Care Act Statutory Declaration (Nursing only)

In order to comply with the requirements of the Aged Care Act (1997) you must complete a Statutory Declaration stating "I have never been convicted of a murder or sexual assault or convicted of, and sentenced to imprisonment for, any other form of assault".

 

 

Infectious diseases and immunisations

Tuberculosis (TB) screening

You must meet the screening requirements of SA TB Services as part of the pre-placement requirements. There are three stages to the clearance process. Many students will only need to complete the first stage, however some students will also need to complete the second or third stage.
 
The first step is to complete the online SA Tuberculosis Service screening questionnaire. Following this you will receive an email from SA TB Services. This email will either:
IMPORTANT: Some vaccinations can interfere with the blood test that is used to screen for Tuberculosis. For this reason, you should delay any vaccinations until AFTER you have been cleared by SA TB Services, or until you have received your IGRA test results.
 
Once you are advised that you have completed the TB Screening Requirements, you must provide evidence of this to the college.
 
Your TB screening is valid for 5 years providing you have not since worked in an area with a high TB prevalence or have been in contact with someone who has active TB.
 
For further information, please refer to our  SA TB Services TB Clearance Information Pack (PDF 418KB) or the SA TB Services resources page.
 

Form A: Infection and Immunisation Declaration

You are responsible for reading and understanding the Flinders University Immunisation, Standard and Precautionary Advisory Booklet.

You must print, read and sign the Flinders University Infection and Immunisation Declaration form.

 

Form B: Medical Practitioner Statement / Certificate of Compliance

You are required to have completed the relevant immunisations and have the Form B: Certificate of Compliance form completed by a medical practitioner. Your medical practitioner may review existing immunisation records (please take these with you to your appointment), request blood tests to confirm your immunity status and/or administer any outstanding immunisations.
 
Upon completion of the Form B, you must ensure that your medical practitioner provides you with copies of all supporting documentation, including vaccination records and blood test (serology) results.
 
Please note the following:
 
Hepatitis B: You are required to confirm your immunity to Hepatitis B via blood test. This is to be done 4-8 weeks after your final (3rd) dose of the vaccine. Please contact the college if you are unable to demonstrate immunity.
 
Poliomyelitis: Your Form B must include dates of 3 doses of the poliomyelitis vaccine. If you know you have been fully vaccinated in the past but no longer have the record(s), you can complete the Poliomyelitis Statutory Declaration instead.
 
Vaccination Refusal: If you refuse to be screened or vaccinated, or cannot be vaccinated for medical reasons, please complete the Flinders University Student Health Care Worker Immunisation Refusal Form . Please be aware that you may be refused a placement on this basis, which may impact your ability to complete the course.

 

 

Other Pre-Placement Requirements

Fitness to Undertake Placement Declaration

The Inherent Course Requirements are designed to help you make informed decisions about whether you will be in a position to complete the requirements of your course. Please ensure you read and understand the Inherent Course Requirements for the Bachelor of Nursing and the Bachelor of Midwifery.

You must print, read, understand and sign the Flinders University Fitness to Undertake Placement Declaration

 

If you have an existing or develop an illness or disability that may impede your ‘fitness for practice’, you must have the Flinders University Fitness for clinical practice form completed by a medical practitioner.  This form needs to be submitted to the Topic Coordinator as soon as possible (for existing conditions, at least six weeks prior to the start of the semester).

For more information, please see the Flinders University Fitness for Clinical Practice Protocol.

 

SA Health Deed Poll

Students will have access to a range of confidential information whilst attending placements and need to be familiar and understand the relevant requirements of maintaining confidentiality.

Please ensure you print, read, understand and sign the SA Health Deed Poll.

 

Pre-Place Work-Integrated Learning (WIL) Preparation Program

Valid for three years (or until new program content is released)

You are required to complete the Flinders University Pre-Place Work-Integrated Learning (WIL) Preparation program. This program is available on Flinders Learning Online (FLO). It provides information and activities to assist with workplace learning, including:

  1. Pre-placement preparation
  2. Work Health & Safety
  3. Thriving on Placement

Ensure you complete all three modules of the program and print the 'User Report' (accessed via 'Grades') as evidence of completion.

 

Cardiopulmonary Resuscitation (CPR) with Automatic External Defibrillation (AED) use 

Valid for one year

You are required to attend a training course that includes Cardiopulmonary Resuscitation (CPR) and Automatic External Defibrillation (AED) use. This course must include practical and theoretical components. 

Course providers may include:

 

Manual Handling

Valid for one year

You are required to attend a manual handling training course that is suitable for Health Care Workers and includes using 'no-lift techniques' and manual handling equipment. Course providers may include:

Please note, an online course is not acceptable.

 

Hand Hygiene Certificate

Valid for one year

You are required to complete the online Hand Hygiene Australia Learning Management System education modules.

Ensure you print and keep your certificate upon completion of the course.

 

Infection Control Orientation Certificate

Valid for one year

You are required to complete the online module Infection Control Orientation – direct patient contact. This can be accessed by logging in to the Hand Hygiene Australia Learning Management System and selecting “Find New Module”. Ensure you print and keep your certificate upon completion of the course.

 

BloodSafe 'Clinical Transfusion Practice' Certificate

Valid for one year

You are required to complete the online ‘Clinical Transfusion Practice’ module on the BloodSafe eLearning Australia website.

Ensure you print and keep the certificate which is emailed to you upon successful completion.

 

Needlestick & Sharps Injury Program

Valid for one year

You are required to complete the online Flinders University Needlestick Injuries module. This program is available on Flinders Learning Online (FLO) . Students are automatically enrolled into the current module every year, and can access it by logging into FLO and browsing the "Other Modules" tab. The 2019 module is now accessible.
 
Please ensure you provide a screenshot that shows your name, score, and attempt date as evidence of completion.

  

SA Health Enterprise Patient Administration System (EPAS)

New program each year

EPAS is the SA Health Enterprise Patient Administration System. Type of information available on EPAS includes details of a patient's treatment plan, their test results and information about medication they may be taking.
 
This program is available on Flinders Learning Online (FLO) . Students are automatically enrolled into the current module every year, and can access it by logging into FLO and browsing the "Other Modules" tab. The 2019 EPAS Program is now accessible.
 
There are 3 modules you must complete. You must complete all parts of a module before completing the module assessment. Please ensure you have installed and enabled Adobe Flash.
 
Please ensure you print the 'User Report' (accessed via 'Grades') as evidence of completion.




Additional Resources

SA Health Clinical Placement Requirements for Healthcare Students

You are required to read and understand the SA Health Clinical Placement Requirements for Healthcare Students.

How do I obtain a Clinical ID Badge/Student ID Card?

Firstly obtain a student ID card (if you already a student ID Card proceed to “If you have a student card but no clinical badge”) these are issued by the University: Go to Flinders Connect L0 central library (main campus) and get your student card while you wait.

Secondly Clinical badges are issued by Unicard: go to the Unicard office L1 central library (main campus, one level up from Flinders Connect) with the following:

Student ID card (clinical badges are not issued without this ID)

$4.40 for the cost of the badge. Unicard is cashless, there is a machine next to the office where you add credit onto your student ID card, the machine does not give change.

Are you a student who cannot come to campus?

Follow the below steps:

  • Log on to OKTA
  • Go to Capture me
  • Follow the process and choose mail out for your student card.
  • Following receipt of an approval email visit printcard.flinders.edu.au and add credit to your account to pay for the badge ($10 minimum online)
  • Log in with your FAN and password and add credit ($10)  
  • Email flinders@unicard.com.au confirming that you have added credit, your FAN, student number, and your clinical badge will then be processed and mailed out to you.

If you have a student card but no clinical badge:

Students with student ID who can come to Campus:

Clinical badges are issued by Unicard: go to the Unicard office L1 central library (main campus, one level up from Flinders Connect) with the following:

Student ID card (clinical badges are not issued without this ID)

$4.40 for the cost of the badge. Unicard is cashless, there is a machine next to the office where you add credit onto your student ID card, the machine does not give change.

Students with student ID who cannot come to campus:

  • Visit printcard.flinders.edu.au and add credit to your account to pay for the badge ($10 minimum online)
  • Log in with your FAN and password
  • Add credit ($10)
  • Email flinders@unicard.com.au that you have added credit, along with your FAN and student number and your clinical badge will then be processed and mailed out to you.

Justice of the Peace (JP) Services

When requiring the services of a JP, please ensure you:

  • Complete your name, address and statement on your Statutory Declaration(s) prior to seeing a JP. You must then sign your Statutory Declaration infront of the JP.
  • Complete your National Police Certificate application prior to seeing a JP and bring the originals as well as copies of your ID documents.
  • If attending an appointment with a JP, please ensure you advise the JP how many documents you will be presenting. This is your appointment only and is not to be used by anyone else.
  • JP services are voluntary and JPs are not allowed to accept gifts or money of any sort.

 

You can find JPs:

 

Please contact the College of Nursing and Health Sciences (cnhs.placements@flinders.edu.au) if you have any further questions regarding your pre-placement compliance requirements.