Before attending professional experience placements, students must complete a number of compulsory pre-placement compliance requirements. These requirements are for the protection of the student and for those who come into contact with the student during placement. 
 
Placements cannot be allocated until all compulsory pre-placement compliance requirements have been met. To achieve compliance, you must ensure that:
 
  • Pre-placement compliance documents are valid for the duration of your placement block(s);
  • All latest pre-placement compliance documents are uploaded in InPlace (once advised to do so);
  • Additional venue specific pre-placement compliance requirements are completed, as requested; and
  • All original current pre-placement compliance documents are stored in a folder for presentation at your placement.

You must ensure you allow adequate time to complete your pre-placement compliance activities. Some compliance activities may take weeks to months to complete, such as some police checks and vaccination courses.  
 
The core compulsory pre-placement compliance requirements include the following:
 

Criminal history screenings

Department of Communities and Social Inclusion (DCSI) screenings

Valid for three years (unless revoked prior)

SA Health requires all students undertaking a placement in South Australia to hold current Department of Communities and Social Inclusion (DCSI) screenings for the following types:

  • Aged care sector
  • Child-related employment
  • Vulnerable person employment

A new screening can only be initiated if there is six months or less remaining prior to the expiry of an existing screening. The DCSI recommend you allow as much time as possible (within this period) for the screening check to be completed.

How do I obtain a new DCSI screening?

  1. Email the following details to CONHSplacements@flinders.edu.au for Flinders University to initiate your screening:
    • Student ID
    • First name
    • Middle name(s)
    • Last name
    • University email address
    • Date of birth
    • Placement topic for which you require your screening
    • Type of screening required: aged care / child / vulnerable person

      Note: If you are a new student, we will automatically initiate your DCSI screenings - you will not be required to email us.
  2. Once we have initiated your DCSI screening, you will receive an email from the DCSI. Please open this email and follow the relevant prompts to activate your application.
  3. Whenever possible, select to verify your identity online. If you do not hold the necessary documents to verify your identity online, please select to have your identity verified by a Verifying Officer. A Verifying Officer is available at the College of Nursing and Health Sciences reception. Please bring your 100 points of original identity documents. 
  4. If cleared, you will be posted a clearance letter (for each screening type) by the DCSI. 

Please note:

  • The activation email from the DCSI may get sent to your junk / spam email so please also keep an eye on this folder.
  • The child-related employment screening may be posted separately as this generally takes longer than the aged care sector and vulnerable person screenings.

More information can be found on the DCSI website.

National Police Certificate (NPC)

Valid for three years

 We can accept a National Police Certificate (NPC) providing:

  • It was issued by a relevant State, Territory or Federal Police service; or
  • It was issued by an Australian Criminal Intelligence Commission (ACIC) accredited body; and
  • It was issued with the purpose of working with children and/or vulnerable groups; and
  • It was issued in the last three years.

For further information on ACIC accredited bodies, please refer to the ACIC website.

How do I obtain a National Police Certificate (NPC) free of charge?

Flinders University classifies as a volunteer organisation with the South Australian Police and has a Volunteer Organisation Authority Number (VOAN). This enables students who reside in South Australia to receive their NPC free of charge. To receive your NPC free of charge, please ensure you follow the process below:

  1. Complete all applicant details on page 1 and sign the consent on page 2 of the National Police Certificate application form (PD267). The PD267 can be found on the South Australia Police website under Step 1. Do not continue onto Step 2 of the website, please continue as below.

    Select: Category: Working with Children/Vulnerable Groups
               Check Type: VOAN Volunteer (VC)
    Under ‘purpose of check / occupation’, include your discipline plus “placement”, for example “nursing placement".
  2. Make copies of your ID documents required to meet the 100 point criteria set out on page 2 of the PD267. 
  3. Present your completed PD267, ID documents and copies to a Justice of Peace. Both the PD267 and ID copies need to the certified. Please see below for further information on accessing JPs.
  4. Bring the original authorised PD267 along with the original copies of your certified ID to the front desk of College of Nursing and Health Sciences. We will complete the 'Volunteer Authority' section on page 2 and lodge the application for you.
  5. SAPOL will post your NPC to the postal address you entered on the form.

For further information, please see the SAPOL VOAN Volunteer Frequently Asked Questions.  

 

International Criminal History Check (ICHC) (if applicable)

Have you resided in a country other than Australia for more than one year within the last 10 years since your 18th birthday?

If yes, you must provide a satisfactory ICHC:

Please note, you may already have a suitable ICHC completed as part of your visa application. 

Your ICHC remains valid as long as you have not resided in the relevant country for a combined period of more than one year since the check was completed.

 

Examples of when you are required to obtain an ICHC

Example 1: You are currently 20 years of age. You moved from to Australia from China when you were 18 years and 6 months of age. Since living in Australia, you have returned to China to visit family once for 1 month. You have therefore resided in China for a total of 7 months in the last 10 years since your 18th birthday. You do not need an ICHC.

Example 2: You are currently 30 years of age. You moved to Australia from the USA when you were 25 years of age. Prior to moving to Australia, you have always resided in the USA. You have therefore resided in the USA for 5 years in the last 10 years since your 18th birthday. You will need an ICHC from the USA.

Example 3: You are currently 22 years of age. You spent 1 year and 6 months working in the UK when you were 18 years of age. You have therefore resided in the UK for more than one year in the last 10 years since your 18th birthday. You will need an ICHC from the UK.

Example 4: You are 22 years of age. You grew up in Malaysia and moved to Singapore when you were 19 years and 6 months of age. You lived in Singapore for 2 years before moving to Australia. You have therefore resided in both Malaysia and Singapore for more than one year in the last 10 years since your 18th birthday. You will need an ICHC from Malaysia and Singapore.

 

Overseas resident statutory declaration (nursing only) (if applicable)

Have you had citizenship or permanent residency of a country other than Australia at any time since your 16th birthday?

If yes, you must complete a Statutory Declaration stating "I have never been convicted of a murder or sexual assault or convicted of, and sentenced to imprisonment for, any other form of assault"

This Declaration must be signed before a Justice of the Peace (JP), a Commissioner for Taking Affidavits or a Notary Public. Please see below for further information on accessing JPs. 

 

Infectious diseases and immunisations

Form A: Infection and Immunisation Declaration

You are responsible for reading and understanding the Flinders University Immunisation, Standard and Precautionary Advisory Booklet.

You must print, read and sign the Flinders University Form A: Infection and Immunisation Declaration.

 

Form B: Medical Practitioner Statement

You are required to have completed the relevant immunisations and have Form B: Medical Practitioner Statement completed by a medical practitioner. Your medical practitioner may review existing immunisation records (please take these with you to your appointment), request blood tests to confirm your immunity status and/or administer any outstanding immunisations.

Hepatitis B: You must ensure you take all reasonable steps to complete your full Hepatitis B vaccination course with the aim to demonstrate immunity to Hepatitis B.

Poliomyelitis: Your Form B must include evidence of 3 doses of the poliomyelitis vaccination. If you know you have been fully vaccinated in the past but no longer have the record(s), you may be able to complete a poliomyelitis statutory declaration instead, please see below.

 

Note: You are not required to complete the new Form B if you already have an existing Form B or Record of Immunisation. Please however ensure you are up-to-date with the current SA Health immunisation requirements on page 2 of the latest Form B (as above). 

 
If you refuse to be screened or vaccinated, or cannot be vaccinated for medical reasons:
Please complete the Flinders University Student Health Care Worker Immunisation Refusal Form. Please be aware that you may be refused a placement on this basis, which may impact your ability to complete the course.

 

 

Supporting serology

You will need supporting serology reports for any immunity confirmed by blood test on your Form B as well as confirmation of Hepatitis B immunity.

 

Poliomyelitis declaration (if required)

If you do not have documented evidence of at least three doses of the poliomyelitis vaccine but know you have been fully vaccinated in the past, you can complete a Statutory Declaration stating "I have previously been fully vaccinated against poliomyelitis" to mee the poliomyelitis immunisation requirement. 


This Declaration must be signed before a Justice of the Peace (JP), a Commissioner for Taking Affidavits or a Notary Public. Please see below for further information on accessing JPs. 

 

Tuberculosis (TB) screening

You must complete the online SA Tuberculosis Service screening questionnaire and follow any instructions you receive by email from SA TB Services.

Please print your email from SA TB Services confirming the outcome of your screening. 

Depending on your assessment outcome, additional testing may be required by SA TB Services. Please retain your SA TB Services Attendance Slip if this was required.

If you are required to attend SA TB Services, you may be need to undertake the Tuberculin Skin Test. This test will be delayed if you have had a live virus vaccine within the last 4 weeks. We therefore recommend completing the TB screening process prior to obtaining your vaccinations if time permits.

Your TB screening is valid for 5 years providing you have not since worked in an area with a high TB prevalence or have been in contact with someone who has active TB.

For further information, please refer to the SA TB Services resources, including the Tuberculin Skin Test FAQ.

 

 

Other

Fitness to Undertake Placement Declaration

The Inherent Course Requirements are designed to help you make informed decisions about whether you will be in a position to complete the requirements of your course. Please ensure you read and understand the Inherent Course Requirements for the Bachelor of Nursing and the Bachelor of Midwifery.

You must print, read, understand and sign the Flinders University Fitness to Undertake Placement Declaration

 

If you have an existing or develop an illness or disability that may impede your ‘fitness for practice’, you must have the Flinders University Fitness for clinical practice form completed by a medical practitioner.  This form needs to be submitted to the Topic Coordinator as soon as possible (for existing conditions, at least six weeks prior to the start of the semester).

For more information, please see the Flinders University Fitness for Clinical Practice Protocol.

 

SA Health Deed Poll

Students will have access to a range of confidential information whilst attending placements and need to be familiar and understand the relevant requirements of maintaining confidentiality.

Please ensure you print, read, understand and sign the SA Health Deed Poll.

 

Pre-Place Work-Integrated Learning (WIL) Preparation Program

Valid for three years (or until new program content is released)

You are required to complete the Flinders University Pre-Place Work-Integrated Learning (WIL) Preparation program. This program is available on Flinders Learning Online (FLO). It provides information and activities to assist with workplace learning, including:

  1. Pre-placement preparation
  2. Work Health & Safety
  3. Thriving on Placement

Ensure you complete all three modules of the program and print the 'User Report' (accessed via 'Grades') as evidence of completion.

 

Cardiopulmonary Resuscitation (CPR) with Automatic External Defibrillation (AED) use 

Valid for one year

You are required to attend a training course that includes Cardiopulmonary Resuscitation (CPR) and Automatic External Defibrillation (AED) use. This course must include practical and theoretical components. 

Course providers may include:

 

Manual Handling

Valid for one year

You are required to attend a manual handling training course that is suitable for Health Care Workers and includes using 'no-lift techniques' and manual handling equipment. Course providers may include:

Please note, an online course is not acceptable.

 

Hand Hygiene Certificate

Valid for one year

You are required to complete the online Hand Hygiene Australia Learning Management System education modules.

Ensure you print and keep your certificate upon completion of the course.

 

BloodSafe 'Clinical Transfusion Practice' Certificate

Valid for one year

You are required to complete the online ‘Clinical Transfusion Practice’ module on the BloodSafe eLearning Australia website.

Ensure you print and keep the certificate which is emailed to you upon successful completion.

 

Needlestick & Sharps Injury Program

Valid for one year

You are required to complete the online Flinders University Needlestick Injuries module. This program is available on Flinders Learning Online (FLO).

Please ensure you print the 'User Report' (accessed via 'Grades') as evidence of completion.

  

SA Health Enterprise Patient Administration System (EPAS)

New program each year

EPAS is the SA Health Enterprise Patient Administration System. Type of information available on EPAS includes details of a patient's treatment plan, their test results and information about medication they may be taking.

You must ensure you have completed EPAS training for the current year, at least 8 weeks before your first placement block starts. The 2018 EPAS Program is available on Flinders Learning Online (FLO).

There are 3 modules you must complete. You must complete all parts of a module before completing the module assessment. Please ensure you have installed and enabled Adobe Flash.

Please ensure you print the 'User Report' (accessed via 'Grades') as evidence of completion.

 

SA HealFth Clinical Placement Requirements for Healthcare Students

You are required to read and understand the SA Health Clinical Placement Requirements for Healthcare Students.

How do I obtain a PEP ID card?

Firstly obtain a student ID card (if you already a student ID Card proceed to “If you have a student card but no clinical badge”) these are issued by the University: Go to Flinders Connect L0 central library (main campus) and get your student card while you wait.

Secondly Clinical badges are issued by Unicard: go to the Unicard office L1 central library (main campus, one level up from Flinders Connect) with the following:

Student ID card (clinical badges are not issued without this ID)

$4.40 for the cost of the badge. Unicard is cashless, there is a machine next to the office where you add credit onto your student ID card, the machine does not give change.

Are you a student who cannot come to campus?

Follow the below steps:

  • Log on to OKTA
  • Go to Capture me
  • Follow the process and choose mail out for your student card.
  • Following receipt of an approval email visit printcard.flinders.edu.au and add credit to your account to pay for the badge ($10 minimum online)
  • Log in with your FAN and password and add credit ($10)  
  • Email flinders@unicard.com.au confirming that you have added credit, your FAN, student number, and your clinical badge will then be processed and mailed out to you.

If you have a student card but no clinical badge:

Students with student ID who can come to Campus:

Clinical badges are issued by Unicard: go to the Unicard office L1 central library (main campus, one level up from Flinders Connect) with the following:

Student ID card (clinical badges are not issued without this ID)

$4.40 for the cost of the badge. Unicard is cashless, there is a machine next to the office where you add credit onto your student ID card, the machine does not give change.

Students with student ID who cannot come to campus:

  • Visit printcard.flinders.edu.au and add credit to your account to pay for the badge ($10 minimum online)
  • Log in with your FAN and password
  • Add credit ($10)
  • Email flinders@unicard.com.au that you have added credit, along with your FAN and student number and your clinical badge will then be processed and mailed out to you.

Justice of the Peace (JP) Services

When requiring the services of a JP, please ensure you:

  • Complete your name, address and statement on your Statutory Declaration(s) prior to seeing a JP. You must then sign your Statutory Declaration infront of the JP.
  • Complete your National Police Certificate application prior to seeing a JP and bring the originals as well as copies of your ID documents.
  • If attending an appointment with a JP, please ensure you advise the JP how many documents you will be presenting. This is your appointment only and is not to be used by anyone else.
  • JP services are voluntary and JPs are not allowed to accept gifts or money of any sort.

 

You can find JPs:

 

Please contact the College of Nursing and Health Sciences (CONHSplacements@flinders.edu.au) if you have any further questions regarding your pre-placement compliance requirements.